Annual Meeting Resources

Resources for your congregation’s annual meetings can be found in the links below. Please also follow the steps with annual year end matters that need to be completed by each congregation in the South Dakota Synod. We appreciate your attention to the following the steps. If you have any questions, please give us a call at 605-274-4011.

Step 1 - Download Materials

Download materials sent to all congregations in December. Use these materials and resources during your annual meeting.

2018 Year End Materials

Download documents that were sent to each congregation in December.

• 2018 Annual Report Cover Single Pages (pdf)
• 2018 Annual Report Cover Spreads (pdf)
• 2018 Year End Memo to Congregations (pdf)
• Adopted Mission Plan 2019 (Budget) (pdf)
• Annual Meeting Tip Sheet 2018 (pdf)
• Bishop Zellmer's Annual Letter (pdf)
• Frequently Asked Questions (pdf)
• Parliamentary Procedure (pdf)
• Statement of Intent (pdf)
• Stories Of Faith In Action 2018-19 (pdf)
• Where Does My Offering Go (pdf)

Additional Resources for Your Congregation’s Annual Meeting

Step 2 - Submit Congregational Leadership Form

Annual Meeting Date
Congregation Name*
Conference*
Congregation Address*
Phone
Fax
Email
Website
Pastors' Names
Pastors' E-mail Addresses
Your Name*
Your Position
Your Email*

Congregational Leadership

Elections at the parish level should be reported to the ELCA on the proper forms. The synod office appreciates names of key people from your congregation as soon as they are available and whenever there is a change.

President

Treasurer

Youth Contact (Adult)

Education Contact

Parish President

Step 3 - File Your Congregation's Statement of Intent

Date
Congregation
Congregation ID
Submitted by:
Your Email
Address
Address Line 2
City
State
Zip

Offerings Pledged by members

(Raise to the nearest full percent)

2018 Actual Year Total ($)
2019 Projected Year Total ($)
Percentage Change

Mission Support Budgeted for Sharing

(With the synod and churchwide organization)

2018 Actual Year Total ($)
2019 Projected Year Total
Percentage Change

Percentage of Mission Support

(Mission Support divided by offerings pledged by members)

2018 Actual Year Total (%)
2019 Projected Year Total (%)

Step 4 - File Forms A&C (Parochial Report)

2019 Annual Reports to the Bishop

Forms A and C (Parochial Report for 2019)

  • Forms A and C (Parochial Report) which are used to update the parochial statistics of the church. To file your annual congregation report, click here.
  • Congregational IDs and Passwords will be mailed to each congregation from the churchwide office and online filing will open in January.

Step 5 - Rostered Ministers' Annual Reports

According to the Synod Constitution, each Minister of Word and Sacrament or Word and Service on the roster of this synod “shall submit a report of his or her ministry to the bishop of this synod at least 90 days prior to each regular meeting of the Synod Assembly”.

Please click here to file your report to Bishop Zellmer. The information you provide is helpful to continue synodical ministry to Rostered Ministers in the South Dakota Synod.